Difference between revisions of "USCSA Race setup with SplitSecond"

Revision as of 02:18, 9 February 2011

Setting up combined scoring rules

In order for combined results (qualifications, rankings, divisional overall standings) to be calculated, your division must select scoring rules. For this season, send your selections to James Cialdea by e-mail (see this section). You may have different rules for the Men and Ladies - that is not a problem, just provide information for each and we will take care of the rest.

The available rules are described below. If you use a different rule, include that information in the e-mail. You may select one rule and up to three tie breakers for Individual and Team combined scoring. You do not need to select three tie breakers if your division does not have rules for three levels of ties.

In other words, fill in this grid:

• Conference Name:
• Division Name:
• Team Combined Rules
  • Rule: (select one from Team Combined Rules)
  • Tiebreaker 1: (select one from Team Combined Rules, or leave blank)
  • Tiebreaker 2: (select one from Team Combined Rules, or leave blank)
  • Tiebreaker 3: (select one from Team Combined Rules, or leave blank)
• Individual Combined Rules
  • Rule: (select one from Individual Combined Rules)
  • Tiebreaker 1: (select one from Individual Combined Rules, or leave blank)
  • Tiebreaker 2: (select one from Individual Combined Rules, or leave blank)
  • Tiebreaker 3: (select one from Individual Combined Rules, or leave blank)

Example:

Conference Name: Rocky Mountain 
Division Name: Rocky Mountain

Team Combined Rules
  Rule: Team Finish Place Sum

Individual Combined Rules
  Rule: World Cup Top 30

Individual Combined Rules

For Individual Combined scoring, the following rules are available:

Linear, top 30

Points are assigned to the top 30 finishers, counting down linearly from 30. (1st = 30, 2nd = 29, ... , 29th = 2, 30th = 1, 31st = 0, ... , last = 0). The racer's points are summed over all races in the division. The highest sum is the leader. Racers with 0 points are not ranked.

Linear, top 15

Points are assigned to the top 15 finishers, counting down linearly from 15. (1st = 15, 2nd = 14, ... , 14th = 2, 15th = 1, 16st = 0, ... , last = 0). The racer's points are summed over all races in the division. The highest sum is the leader. Racers with 0 points are not ranked.

World Cup, top 30

Points are assigned to the top 30 finishers using the World Cup point scale (see this wiki article - the scale used is the "current system"). The racer's points are summed over all races in the division. The highest sum is the leader. Racers with 0 points are not ranked.

Continental, top 15

Points are assigned to the top 15 finishers using the World Cup point scale (see this wiki article - the scale used is the "top 15 system"). The racer's points are summed over all races in the division. The highest sum is the leader. Racers with 0 points are not ranked.

Race Points

Sum of race points from FIS/USSA/USCSA formula, lowest score wins. Racers who do not participate in a race are counted as "DNS", and will take 990.00 points for that race. (Note: USCSA points are calculated and displayed in results for all USCSA-scored races regardless of whether this option is used.)

No scoring

Combined results are not calculated

Team Combined Rules

For Team Combined scoring, the following rules are available:

Team Finish Place Sum

Each team is assigned place points for each race equal to the team ranking at that race. The sum of finish places for all races is used for combined ranking. The lowest sum wins.

Individual Finish Place Sum

Sum of finish places for all racers using in scoring for all races. Dummy finish places will be applied for teams that do not have enough finishers, per USCSA scoring rules. The lowest sum wins.

Individual Race Point Sum

Sum of race points (FIS/USSA/USCSA formula) for all racers used in scoring. Dummy points will be added for teams that do not have enough finishers. The dummy points will be the points that would be assigned if a racer finished with the dummy time for the race where the team did not have enough finishers. The lowest sum wins.

No scoring

Combined results are not calculated

How to create a USCSA race from the registration website

Race Registration Website

• Go to the Race Registration Page
• Fill in ALL information (Use an easily distinguishable race name)
• Select "Add Race"
• The race code will be emailed to you. Use this code when submitting the race to USCSA (later in the process)

How to lookup USCSA numbers

Individual racer lookup on uscsa.com

This feature is not available yet. Watch here for updates. File:Racer lookup.png

Download the USCSA member csv

It is critically important that your race contains USCSA numbers and proper team abbreviations for ALL USCSA members. The easiest way to find the USCSA numbers and team abbreviations is to look them up in these CSV files.

If you cannot find the competitor in the appropriate CSV file for your division:

• Do not make one up
• Do not put in some place holder value
• Do contact the national office - there is probably an issue with the competitor's registration that is causing them to not show up in the list.

Download csv lists

Competitor Classes

For each race submission, every participating competitor must be assigned one of 5 classes. This class assignment will determine how scoring is handled for the competitor, and the competitor's team. The classes are:

A

For all A-team members. Only USCSA members may be marked with the "A" class, and a USCSA number must be provided with the submission. A-team members with the same team abbreviation make up that school's A-team. This team will be used to create team results. The team results will be used in the divisional standing calculations. Each competitor is eligible to score individually. Each competitor that scores individually will be included in the divisional individual standings. All A-team competitors will receive USCSA race points.

B

For all B-team members. Only USCSA members may be marked with the "B" class, and a USCSA number must be provided with the submission. B-team members with the same team abbreviation make up that school's B-team. This team will not be used to create team results. The team results will not be used in the divisional standing calculations. Each competitor is not eligible to score individually. All B-team competitors will receive USCSA race points.

Individual

For all individually qualified members. Only USCSA members may be marked with the "Individual" class, and a USCSA number must be provided with the submission. Individual entries will not be used to create team results. The team results will not be used in the divisional standing calculations. Each competitor is eligible to score individually. Each competitor that scores individually will be included in the divisional individual standings. All Individual competitors will receive USCSA race points.

Unscored/Guest

For all non-USCSA members, as well as USCSA competitors from divisions other than the division running the event. USCSA or non-USCSA members may be marked with the "Unscored/Guest" class. If the competitor is a USCSA member, then a USCSA number should be provided. Unscored/Guest entries will not be used to create team results. Each Unscored/Guest competitor is not eligible to score individually. Unscored/Guest competitors will receive USCSA race points if they are USCSA members and a USCSA number has been provided. Unscored/Guest competitors will not receive USCSA race points if a USCSA number has not been provided.

AA

For all AA-team members. This class should not be used by most divisions. Only USCSA members may be marked with the "AA" class, and a USCSA number must be provided with the submission. AA-team members with the same team abbreviation make up that school's AA-team. This team will be used to create team results for the race. The team results will not be used in the divisional standing calculations. Each competitor is eligible to score individually. Each competitor that scores individually will be included in the divisional individual standings. All AA-team competitors will receive USCSA race points.

How to create a USCSA race in SplitSecond National/FIS

Download National/FIS

SplitSecond National/FIS

Configure National/FIS for USCSA races

Fill in the header information as you normally would for a normal USSA race. Check the following boxes at the bottom

• USCSA Event
• Show USCSA Class on Competitor tab instead of Class
• Show USCSA Number on Competitor tab instead of USSA/FIS Number

Add competitors to the race

Fill in the racer's information as you normally would, plus ALL additional USCSA-specific data

• Fill in the racer's USCSA number. A USCSA number MUST be provided for EVERY competitor that is scored by USCSA. (see This section for information on finding USCSA numbers)
• Fill in the racer's Team, using the abbreviation for the member's school. This abbreviation MUST match the abbreviation known by the scoring system, or the results will be rejected. (see This section for information on finding team abbreviations)
• Set the racer's USCSA class
  • Use 'A' for a normal scoring team
  • Use 'B' for a second non-scoring team
  • Use 'Unscored/Guest' for non-USCSA competitors (The Team will automatically be set to "NONE")
  • Use 'Individual' for single racer team

Import competitors into the race

• Create a csv file with competitor information

• Enter the National/FIS import screen

Label the columns that you want to import

• Team
• Last
• First
• USSA Number
• USCSA Number
• Bib
• etc...

Using block edit to update multiple competitors

• Click a racer with the left mouse button and highlight a group of competitors
• Click the 'Block Edit' button (Note: This is the same button as 'Edit Comp' normally)
• Set a field on the group

Submitting the race

Click the 'Send to USCSA' button on the Competitor tab

Fill in the race information and click 'Send'. Use the Race Code assigned to your race when you set it up with the Race Registration Page - not the USSA race code.

How to create a USCSA race in SplitSecond's Ski Club

Download Ski Club

SplitSecond Ski Club

Configure Ski Club for USCSA races

Fill in the header information as you normally would for a normal race. Check the following boxes at the top and bottom

• USCSA Event
• This race includes team scoring (using USCSA Team Scoring)

Add competitors to the race

Fill in the racer's information as you normally would, plus ALL additional USCSA-specific data

• Make separate race files for Ladies' and Men's racer (Otherwise the team scoring will include both men and women)
• Fill in the racer's USCSA number. A USCSA number MUST be provided for EVERY competitor that is scored by USCSA. (see This section for information on finding USCSA numbers)
• Fill in the racer's Team, using the abbreviation for the member's school. This abbreviation MUST match the abbreviation known by the scoring system, or the results will be rejected. (see This section for information on finding team abbreviations)
• Set the racer's USCSA class
  • Use 'A' for a normal scoring team
  • Use 'B' for a second non-scoring team
  • Use 'Unscored/Guest' for non-USCSA competitors (The Team will automatically be set to "NONE")
  • Use 'Individual' for single racer team

Import competitors into the race

• Create a csv file with competitor information

• Enter the National/FIS import screen

Label the columns that you want to import

• Team
• Last
• First
• Member#
• Bib
• etc...

Using block edit to update multiple competitors

• Click a racer with the left mouse button and highlight a group of competitors
• Click the 'Block Edit' button (Note: This is the same button as 'Edit Comp' normally)
• Set a field on the group

Submitting the race

Click the 'Send to USCSA' button on the Competitor tab

Fill in the race information and click 'Send'. Use the Race Code assigned to your race when you set it up with the Race Registration Page.

After submitting the race

An e-mail will be sent to the race organizer within a few minutes which will detail the status of scoring. If there are problems with the submission, a report detailing all the problems will be included. You may correct the errors and resubmit (see the section below). If there are no problems, then the e-mail will note that the submission was successful, and the results will be available on the Results Page. If you don't receive an e-mail within an hour, get in touch with James (see this section), and note the race code.

Correcting Errors

Here are some common errors, and hints on how to fix them.

Must supply USCSA number for all scored racers

If a competitor is assigned any class besides Unscored/Guest, a USCSA number must be supplied. This is used to match up all the results for the season and across seasons.

No such USCSA Competitor or wrong USCSA ID

Check to make sure that the USCSA you supplied is correct for the racer. Maybe you missed a digit, or got some numbers out of order. It is also possible that the competitor recently registered and the scoring system has not received an updated competitor list yet.

Competitor does not exist for this Division and Season.

The USCSA number you entered is valid, but that competitor is not a member of this division. This could mean: a) that you mistyped the USCSA number and it matched someone else's USCSA number, in which case you should correct the number, b) the competitor is registered incorrectly, in which case you should contact James and the national office to correct the issue, or c) the competitor is a guest from a different division, in which case you should change the competitor's class to Unscored/Guest.

Team abbreviation does not exist for this Division and Season

The abbreviation used is not recognized. You must use the assigned abbreviation. If you don't like the assigned abbreviations, get in touch with James to change them.

Incomplete submission. Fill all required fields and try again.

Make sure the USCSA header (USCSA race code, race date, race type, description line 1, race admin's name, email and phone number) is filled out, and that there are results in the race you are submitting.

Invalid race code format OR Race does not exist for that race code

Use the race code that was assigned when you created the race.

Results for this race have already been submitted.

If you meant to make a change to results that you already posted, get in touch with James and let him know. If not, make sure you have your race codes straight.

Malformed time.

Assuming you are using SplitSecond, you should never get this error. Get in touch with James immediately if you do.

Getting help or providing feedback

If you have problems, questions, praise, or suggestions:

• Contact James Cialdea ( j at jimbodude dot net OR jamescialdea at gmail dot com )
  • About adding new races with the Add Race Page
  • About errors in posted results or questions about how results are scored
  • About suggestions for features or new result summaries

• Contact Eric Millbrandt ( emillbrandt at coldhaus dot com )
  • About using SplitSecond
  • About setting up USCSA races in SplitSecond
  • About inserting USCSA Numbers and Team Abbreviations into SplitSecond races
  • You should also copy James and Andy

• Contact Andy Rangen ( arangen at uscsa dot com )
  • About formatting of results on the Results Page
  • About errors appearing on the Add Race or Results Pages
  • You should also copy James

• Contact the National Office ( LauraSullivan at uscsa dot com )
  • If you cannot find a USCSA number for a USCSA competitor
  • If you cannot find a team abbreviation for a USCSA team
  • You should also copy James and Andy

How to setup your race to be on Live-Timing.org

Setup your race

Open SplitSecond and click on the "Live Timing" tab

Insert the following information

• Race Date
• Start Time
• State
• Ski Area Name
• Race Name
• Race Type

Now click on "Load Logos from Live-Timing" and select "USCSA-LiveTiming.gif" for the Location Logo and Race Logo. Put in an easy to remember user name and password.

Now click on "Register Race"

Your race is now registered. Click on "Upload Competitors" to publish the racers on the Live-Timing website. Remember to register both the Ladies' and Men's races.

Viewing you race on Live-Timing.org

Editing race infomation after you have registered

Click on the "tools for resorts" link near the top of the page.

Find your race and click on "Edit". You will need the username and password you created earlier.